Patient Resources

Patient Administration Department

Our Patient Administration Department provides unparalleled dedication and selfless service to our patients, clinical staff and employees. Our mission in the Patient Administration Department is to provide support and assistance to our staff and beneficiary population on all medical record-related matters. 

In accordance with AR 40-66, medical records are the property of the U.S. Government. It is our responsibility to ensure that medical records are safeguarded from loss, tampering, and from unauthorized release of information. 

Services Offered

  • Inprocessing
  • Outprocessing
  • Requests for Medical Records
  • Requests for Copies of Medical Records
  • Labs
  • Preparation for Overseas Reassignment (POR)

Inprocessing

A copy of your orders is required for inprocessing.

Outprocessing

A copy of your orders is required. Medical records can no longer be hand carried to your next duty station; they will be forwarded according to AR-40-66.

Requests for Medical Records

Requests for medical records from another Military Treatment Facility or civilian provider, please provide the provider's name, address, phone number, and fax number if possible. For medical records from another Military Treatment Facility or civilian provider, please provide the provider's name, address, phone number, and fax number if possible.

Release of Medical Records Form

Requests for Copies of Medical Records

We now have the ability to provide copies of your records on compact disk (CD). This is the preferred method for providing your medical records.

We need a signed request for all copies of medical records. Anyone over the age of 18 years old MUST sign the request; this includes spouses and dependents unless there is an authorization form on file giving permission for someone else to sign for the patient. Records are copied in order by date the request was submitted. We are only authorized to make 1 copy but you can request a printout of any new appointments. Request for copies of behavioral health records must be requested from the Behavioral Health Clinic located on the 3rd floor.

Labs

Patients may request a copy of their labs from either Medical Records or Patient Administration. If you need labs faxed to another provider, you will be required to sign a release of information form authorizing the release of information. Again, anyone over the age of 18 years old MUST sign the request; this included spouses and dependents unless there is an authorization form on file giving permission for someone else to sign for the patient.

Preparation for Overseas Reassignment (POR)

Beneficiaries who require PORs must contact the Patient Administration Department only. Please do not schedule an appointment.

Service members going overseas please contact the Chief of Patient Administration at 410-278-1720 as soon as possible.

Contact Us

Hours

Patient Administration
Monday–Friday
7:30 a.m.–4:30 p.m.

Phone

410-278-1720

Fax:
410-278-0385

Location

Kirk U.S. Army Health Clinic
6455 Machine St,
Aberdeen Proving Ground MD 21005

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